The Town Clerk’s Office has often been described as the “Gateway to Local Government” as we often serve as a direct link between our residents and our local government. As prescribed by New York State Town Law, the Town Clerk is responsible for a variety of tasks ranging from Registrar of Vital Statistics, to Recording Secretary, to Records Management Officer to Licensing Officer. Realizing that local government is the branch most directly affecting people’s lives, we are here to serve and assist you.
Registrar of Vital Statistics - The Town Clerk maintains a permanent records of all births and deaths which occur within the Town of Potsdam (outside the Villages of Potsdam and Norwood.)
Our records date back to 1881 and allow us to assist with genealogical research. Strict adherence to New York State law is applied when processing requests for vital records. (link to vital records page)
Records Management Officer: The Town Clerk is the custodian of all town records and is responsible for retrieval and disposition of all records created by any department within the town. All F.O.I.L ( pdf Freedom of Information ) requests go through the Town Clerk.
Recording Secretary: The Town Clerk creates and maintains a permanent record of all Town Board meetings and public hearings. (Link to minutes) Additionally, minutes for the Planning Board and Zoning Board are maintained in our office. (Link to minutes when they become available.)
Licensing Officer: The Town Clerk issues many New York State licenses and permits including Marriage, dog, hunting and fishing, bingo, games of chance. NOTE: Parking permits are issues at the Potsdam Police Department. (Forms will be provided for some of these items.)
Potsdam Police Department Link: http://vi.potsdam.ny.us/content/Departments/View/12
Additional Services provided are
- Notarization of Documents
- Obtain voter registration forms or absentee ballot applications
St. Lawrence County Board of Elections Link: https://www.stlawco.org/Departments/BoardofElections/